Job Offer

The successful candidate will provide comprehensive secretarial/Personal Assistant service to a homebase, including a Scientific Director and associated Research Group Leaders. Fulfilling an important role at the intersection between scientists and administration, you will provide a professional, efficient and courteous first point of contact, often requiring a high level of creativity and tact. The job will benefit from someone with a service-oriented mentality, attention to detail, and excellent communication skills.

MPI-CBG is an institute of the renowned Max Planck Society conducting ground-breaking biomedical research at the cutting edge of science. The institute has an international staff of about 500 employees, from more than 50 nations around the world. Centered around the scientific question “how do cells form tissues?” the research program at MPI-CBG brings together biologists, chemists, theoretical physicists, and computer scientists to create a vibrant, interdisciplinary working environment.  The institute has recently expanded its research vision to encompass stem cell-derived models, synthetic tissue systems and organoid models. The institute is well known for its flat organizational structure, shared resources, equal opportunities, and support for families.

Main Responsibilities

• Organize general secretarial and administrative tasks for a homebase (usually 1 Director and 3 group leaders)
• Prioritize messages for action, draft and proofread responses in German and English, preserving necessary confidentiality
• Plan and book national and international business trips, including associated logistics
• Coordinate events (e.g. guest researcher & collaborator visits, meetings, seminars, summer schools, alumni events)
• Prepare agendas and papers, take high-quality meeting minutes, and follow up on action points as instructed
• Assist with personnel matters (including support preparing job advertisements, initial contracts and extensions, onboarding and offboarding)
• Engage with fellow executive assistants regarding work matters, quality improvement, and continued personal development

Essential Qualifications

• Professional training/education as a foreign language assistant or similar
• Experience working in a comparable environment
• Excellent written and spoken German and English (B2 or higher)
• Excellent interpersonal skills and customer-service orientation
• Intercultural competence and organizational talent
• Good time management skills, proactive and structured work style. Ability to multitask and prioritize a diverse and changing workload
• Creativity, optimism, and motivation in problem solving

What we offer:

• A varied and interesting job in a modern, scientific, and international environment.
• Remuneration based on qualifications, activities, and experience in accordance with TVöD Bund, up to EG8.
• Social benefits of the public service (company pension scheme (VBL), annual special payment, subsidy for VVO job ticket, group accident insurance)
• Opportunities for regular professional exchange and individual training and personal development.
• Active measures to promote company health management and work-life balance
• Possibility for home office and mobile work upon agreement

The initial contract is for 2 years with the expectation of prolongation contingent on the agreement of both parties.

The Max Planck Society is committed to employing more handicapped people. Applications of handicapped people are strongly encouraged. The Max Planck Society strives for gender and diversity equality. We welcome applications from all backgrounds.

Initial questions about the position can be addressed to Brian von Rueden, Head of Human Resources, via hr@mpi-cbg.de.

Please submit your complete application via our online application system stating 2023-ExecutiveAssistant-6000 via: https://recruitingapp-2443.umantis.com/Vacancies/557/Application/CheckLogin/2?lang=eng 

Incoming applications are reviewed on an ongoing basis in order to fill the position as quickly as possible.