• organize administrative tasks for a homebase (1 director and up to 3 group leaders), focusing on scheduling, communication, events, and travel
• prioritize messages for action, draft and proofread responses in English and German, preserving necessary confidentiality
• provide comprehensive organizational oversight and scheduling for the director
• plan and book national and international business trips, including associated logistics
• coordinate events (e.g. guest researcher & collaborator visits, meetings, seminars, summer schools, alumni events)
• prepare meeting agendas and papers, take high-quality minutes, and follow up on action points as necessary
• assist with personnel matters (including support preparing job advertisements, initial contracts and extensions, onboarding and offboarding)
• engage with fellow executive assistants regarding work matters, quality improvement, and continued personal development
• organizing office supplies, filing systems and other equipment
• arranging repairs or replacements if necessary

We look for the following skills and experience:

• professional training/education as an executive assistant, events manager, foreign language assistant, or similar
• excellent written and spoken English and German (the latter at B2 level or higher)
• a proactive mindset with very strong time management skills and a structured work style
• ability to multitask and prioritize a diverse and changing workloadIntercultural competence and organizational talent
• familiarity with standard administrative software (e.g. Microsoft Office suite)

The following would also be advantageous:

• experience working in a comparable environment
• experience in developing internal processes and filing systems
• excellent interpersonal skills and customer-service orientation
• creativity, optimism, and motivation in problem-solving

What we offer:

• a varied, interesting, and crucial role in a modern, scientific, and international environment
• remuneration based on qualifications, activities, and experience in accordance with TVöD Bund, up to EG8
• opportunities for regular professional growth and exchange, individual training, and personal development
• social benefits of the public service (company pension scheme (VBL), annual special payment, subsidy for VVO job ticket, group accident insurance)
• active measures to promote company health management and work-life balance
• possibility for home office and mobile work upon agreement
• initial contract is for 2 years with the expectation of prolongation contingent on the agreement of both parties

Initial questions about the position can be addressed to Brian von Rueden, Head of Human Resources, via hr@mpi-cbg.de.

Please submit your complete application by 04.10.2024 via our online application system stating 2024-ExecutiveAssistant-ScientificHomebase-6000.

Max Planck Institute of Molecular Cell Biology and Genetics
Pfotenhauerstr. 108
01307 Dresden, Germany
http://www.mpi-cbg.de
 

• The Max Planck Society strives for gender equality and diversity. We welcome applications from all backgrounds, regardless of gender, nationality, ethnicity, sexual orientation, religion, age, and other components of identity.
• The Max Planck Society specifically aims to increase the proportion of women in the areas in which they are underrepresented. We therefore explicitly invite women to apply.
• The Max Planck Society is further committed to increasing the number of individuals with disabilities in its workforce and therefore encourages applications from such qualified individuals.
• The Max Planck Society supports the compatibility of family and career and is certified according to the "berufundfamilie" (“job and family”) audit.
• When you submit a job application to MPI-CBG, you are transmitting personal data. Please refer to our privacy notice for information on how we collect and process personal data in accordance with Art. 13 of the Datenschutz-Grundverordnung. By submitting your application you confirm that you have taken note of the information in our privacy notice.

Your Responsibilities

• Processing personnel matters from onboarding to offboarding, in compliance with applicable laws, collective bargaining agreements, and company agreements
• Preparation of employment contracts and stipend letters; providing information on related matters in light of employment, social security and tax law
• Independent deadline tracking and monitoring of ongoing processes
• Supervision and further development of programs for guests, research assistants and trainees
• Support in implementation of new digitalization projects, including expansion of Employer Branding initiatives and maintaining and evaluating applicant data
• Processing of internal job ticket requests and monitoring of subscriptions
• New and further development of explanatory documents, SOPs and guidelines.

Required Qualifications

• University degree, preferably in human resources/public administration, or comparable vocational training
• knowledge of the TVÖD as well as labor, tax, social security and supplementary pension law
• excellent communication skills; very good spoken and written competency in German and English
• good user knowledge of MS Office products (MS Word, MS Excel)
• independent, goal-oriented, service-oriented and reliable work style
• quick comprehension, discretion and sense of responsibility

Desired Skills

• several years of relevant professional experience in human resources
• good user skills in SAP R/3
• analytical skills to assess personal data and derive potential action items
• Team-oriented, proactive approach and the ability to work in an interdisciplinary and intercultural environment.

Our Offer

• full-time employment (39 Hours/Week) via a 2-year contract
• Compensation and social benefits based on the collective agreement for the civil service (TVöD) Bund. If the personal and collective agreement legal requirements are met, classification on the EG 9 scale is possible
• an employer subsidy for the JobTicket (VVO); attractive state pension package scheme (VBL)
• Secure job in turbulent times, where you are part of scientific progress and can quickly take on personal responsibility
• Warm and cooperative atmosphere with a modern and well-equipped workplace in a multicultural work environment
• flexible working hours; home-office option subject to agreement

Diverse interests, courage and drive to get things done are very welcome in our team.

Are you intrigued? Then we look forward to receiving your application including:

• CV
• letter of motivation, listing your relevant experience and skills, what particularly appeals to you about this job, when you could start, and your salary expectations
• relevant certifications and references

Please upload the above listed documents (ideally in English) with the keyword: 2024-HumanResources-6000 by 20.09.2024 via our online application system.

Questions about the position can be addressed to Brian von Rueden, Head of Human Resources, via hr(at)mpi-cbg.de. More information can be found on our website.

Max Planck Institute of Molecular Cell Biology and Genetics
Pfotenhauerstraße 108
01307 Dresden
www.mpi-cbg.de

• The Max Planck Society strives for gender equality and diversity. We welcome applications from all backgrounds, regardless of gender, nationality, ethnicity, sexual orientation, religion, age, and other components of identity.
• The Max Planck Society specifically aims to increase the proportion of women in the areas in which they are underrepresented. We therefore explicitly invite women to apply.
• The Max Planck Society is further committed to increasing the number of individuals with disabilities in its workforce and therefore encourages applications from such qualified individuals.
• The Max Planck Society supports the compatibility of family and career and is certified according to the "berufundfamilie" (“job and family”) audit.
• If you have obtained a foreign university degree, a proof of the equivalence of this degree with a German degree by the Zentralstelle für ausländisches Bildungswesen (ZAB) is needed before hiring. If necessary, please apply for this in time. You can find more information at https://www.kmk.org/zeugnisbewertung.
• When you submit a job application to MPI-CBG, you are transmitting personal data. Please refer to our privacy notice for information on how we collect and process personal data in accordance with Art. 13 of the Datenschutz-Grundverordnung. By submitting your application you confirm that you have taken note of the information in our privacy notice.

We would particularly encourage proposals in the following research topics:

• compartmentalization of biomolecules/ condensate function
• cell biology of metabolism

Junior group leaders at the MPI-CBG receive a competitive core support package with funds for postdocs, PhD students, consumable, facility budget and equipment which can be expanded by attracting external third-party funding. Successful candidates will develop an independent research program in an interactive and cross-disciplinary environment, benefiting from access to our technology platforms and facilities, including high-performance computing infrastructure. The MPI-CBG also provides access to a rich collaborative network within the Max Planck Society and close links to our partner university, the Technische Universität Dresden.

The initial group leader appointment is for 6 years, with the possibility of a 3-year extension upon successful evaluation, for a total possible duration of 9 years. The competitive salary and benefits are based on remuneration group W2 Federal Civil Service Remuneration Act.

Applications should include:

• a cover letter explaining your motivation to apply for this position
• a Curriculum Vitae including publication list
• a statement of scientific achievements (~500 words)
• a two-page summary of your future research plans (~1000 words)
• up to three of your most important papers

Applications should be sent via our online application system stating Code 2024-MPRGL-CellBiology-1080 via https://www.mpi-cbg.de/join-us/open-positions by 18 October 2024. Candidates should name 3 academic references to be contacted at a later date. Successful applicants would join a selection symposium in Dresden, Germany February 2025.

Inquiries can be sent to Anne Grapin-Botton (Anne.Grapin-Botton(at)mpi-cbg.de) or Stephan Grill (grill(at)mpi-cbg.de). Please refer to our websites for further information about MPI-CBG and CSBD.

• The Max Planck Society strives for gender and diversity equality. We welcome applications from all backgrounds.
• The Max Planck Society is committed to increasing the number of individuals with disabilities in its workforce and therefore encourages applications from such qualified individuals.
• Please refer to our privacy notice for information on how we collect and process personal data in accordance with Art. 13 of the Datenschutz-Grundverordnung. When you submit a job application to MPI-CBG, you confirm that you have taken note of the information in our privacy notice.

• The initial group leader appointment is for 6 years, with the possibility of a 3-year extension upon successful evaluation, for a total possible duration of 9 years.
• The competitive salary and benefits are based on the W2 remuneration group of the Federal Civil Service Remuneration Act (Bundesbesoldungsgesetz).

Candidates should hold a PhD in mathematics or related fields, ideally awarded within the past seven years, and have postdoctoral research experience. An anticipated start date would be Autumn 2025.

Junior group leaders receive a competitive core support package with funds for postdocs, PhD students and technical staff which can be expanded by attracting external third-party funding. Funding for equipment, workshops, and travel is provided. Successful candidates will develop an independent research program in an interactive and cross-disciplinary environment, benefiting from access to our technology platforms and facilities, including high-performance computing infrastructure. The MPI-CBG also provides access to a rich collaborative network within the Max Planck Society, specificially the Max Planck Institute for Physics of Complex Systems (MPI-PKS), and close links to our partner university, the Technische Universität Dresden. Group leaders contribute to scientific and operational administration, engage with our predoc and postdoc programs, and represent the institute at various external meetings and scientific bodies.

Your application:
Please submit your application via our online application system stating Code 2024-MPRGL-Mathematics-1120 via the following link: https://www.mpi-cbg.de/join-us/open-positions.

Kindly include the following materials:

• Curriculum Vitae (CV) including publication list.
• Up to four-page research statement, of which half should be devoted to future research plans (excluding references).
• Up to three of your most important papers.
• Names and email addresses of at least two references who are willing to provide a letter of recommendation.

The deadline for applications including references is October 4, 2024.

Inquiries & Next Steps:
Successful applicants should be prepared to join a selection symposium held in Dresden, Germany on 11-13 December 2024.

Inquiries about scientific fields can be sent to Heather Harrington (harrington(at)mpi-cbg.de). Questions regarding contract, compensation or benefits may be addressed to hr(at)mpi-cbg.de.
 

• The Max Planck Society strives for gender equality and diversity. We welcome applications from all backgrounds, regardless of gender, nationality, ethnicity, sexual orientation, religion, age, and other components of identity.
• The Max Planck Society specifically aims to increase the proportion of women in the areas in which they are underrepresented. We therefore explicitly invite women to apply.
• The Max Planck Society is further committed to increasing the number of individuals with disabilities in its workforce and therefore encourages applications from such qualified individuals.
• The Max Planck Society supports the compatibility of family and career and is certified according to the "berufundfamilie" (“job and family”) audit.
• When you submit a job application to MPI-CBG, you are transmitting personal data. Please refer to our privacy notice for information on how we collect and process personal data in accordance with Art. 13 of the Datenschutz-Grundverordnung. By submitting your application, you confirm that you have taken note of the information in our privacy notice.

• Lebenslauf
• Ausgefüllten Fragebogen (oben rechts "Fragebogen für ein Schulpraktikum")
• Letzten 2 Zeugnisse
• Sofern vorhanden: Zertifikate über zusätzliche Qualifikationen, Kurse, Praktika oder besondere schulische Leistungen.

Bitte habe Verständnis, dass wir nur vollständige Bewerbungen berücksichtigen können. Aus praktischen Gründen bevorzugen wir Bewerbungen aus dem näheren Umkreis. Es handelt sich bei dieser Ausschreibung um ein Praktikum ausschließlich für Schüler und Schülerinnen, die die Oberstufe oder gymnasiale Oberstufe aktiv besuchen.

(Achtung! Bist du interessiert an einem Studentenpraktikum, wende dich bitte an das IMPRS Programm https://www.mpi-cbg.de/de/karriere/opportunities-programs/doktorandenprogramm.

Attention! This announcement is an internship exclusively for students who are still attending school! If you are interested in a student internship, please use our IMPRS program (https://www.mpi-cbg.de/de/karriere/opportunities-programs/doktorandenprogramm).)

Unsere Bewerbungsplattform wird nur vom 01. August bis zum 31.August und vom 2. Januar bis 1. Februar eines jeden Jahres freigeschaltet. In dieser Zeit kannst Du dich bei uns online bewerben.

Bewirb dich unter folgenden Link: https://recruitingapp-2443.umantis.com/Vacancies/579/Application/CheckLogin/1?lang=ger.

Wir bemühen uns um eine Rückantwort innerhalb von 4 Wochen nach Ablauf der Einsendefrist.

Hast du noch Fragen, dann schreibe uns: Praktikumsanfrage@mpi-cbg.de. Bitte an diese Adresse KEINE Bewerbungsunterlagen schicken!

You are invited to visit http://www.csbdresden.de/join-us/as-a-postdoc/ for detailed information about the program and the application procedure.

Please send all inquiries regarding the ELBE Postdoctoral Fellows Program to the ELBE Program Office: elbeprogram[at]pks.mpg.de

You are invited to visit www.imprs-celldevosys.de for detailed information on the participating research groups, eligibility requirements and the application procedure.

Please send all inquiries regarding PhD positions to phd@mpi-cbg.de.